EAGC: Program assistant

VACANCY NOTICE – PROGRAM ASSISTANT: REF NO. EAGC/HR/DRC/2018-001

Eastern Africa Grain Council (EAGC) is a regional membership-based organization whose members are grain value chain stakeholders including grain farmer groups, grain Traders, Processors and other  associated members such as service providers, finance institutions and logistics. The members are drawn from the countries in the Eastern Africa region including Kenya, Tanzania, Uganda, Rwanda, Burundi, South Sudan, Malawi and Zambia. Our core mandate is to develop and promote orderly structured marketing systems and provide market information for grains so as to reduce transaction costs and eliminate barriers’ to regional trade. EAGC interventions are through key service pillars including Policy Advocacy, Capacity Building & Training through the Eastern Africa Grain Institute (EAGI),provision of Market Information through EAGC RATIN (www.ratin.net) and facilitation Structured Grain Trade through the EAGC G-Soko online grain trade system (www.gsoko.com).

We seek to fill the advertised position with an individual who is analytical, has good organizational skills, development skills, and is capable of working independently or as part of a team. The successful candidate should be highly professional, self motivated and a proven high achiever with good leadership skills.

Reporting to the Country Representative, DRC the successful candidate will be based in DR Congo and will be responsible for the following amongst others:

Key Duties/ Responsibilities

Procurement & Logistical Support

Giving information to members, partners and all stakeholders on upcoming events/meetings to assist in their planning and attendance.
Liaising with relevant staff in head office, external organizations etc. to effectively arrange meetings, prepare agendas and draft minutes to ensure timely and accurate communication to participants.
Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required.
Provide support in procurement at Country level and assist in raising requisitions, sourcing for quotations, developing bid analsyis and follow up with the Program Administration Manager to ensure LPO’s are sent to suppliers on time.

General Office Administration & Management

Support organization of EAGC activities e.g. business fair, summit, conferences, members forums and workshops.

Managing incoming and outgoing information in the Country office to ensure accurate database for future reference and speedy retrieval.
Maintaining an efficient and up-to-date EAGC filing system that is secure, accurate and easy to retrieve.

Data collection:

Daily collection of market prices, volumes and trends of all grains , sources, destination, and overviews of trading in general
Transmit data on grain prices on a daily basis using the EAGC RATIN Mobile application

Qualifications, Skills & Experience

Degree in Business Management, training in Accounts, Finance or related field.
Experience in providing administrative and logistical support.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point),
Good communication & interpersonal skills
Strong organizational and the capacity for multi-tasking
Problem solving skills

If your background and competence match the above specifications, please send your application demonstrating how your qualifications & experience matches our requirements. It should include an updated C.V., your current remuneration package, valid email address, daytime contact number and full contact details of 3 referees including day time telephone number to: ngama.munduku@elanrdc.com et hr@eagc.org by close of business on 6th June 2018.  Only shortlisted candidates will be contacted. EAGC is an equal opportunity employer.

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