Operations Specialist (P-3, TA), Goma/Butembo, DRC for UNICEF Ebola Response

Job no: 519862
Work type: Temporary Appointment
Location: Congo, Dem. Rep
Categories: Emergency Programme, Finance and Administration, Human Resources, Information Communication Technology, Supply/Logistics, P-3, Internal Audit Management, Legal, Operations and Business Management

For every child, make a difference

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in its programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why UNICEF’s focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, health

Democratic Republic of Congo

In spite of its vast physical size and limitless natural resources, the Democratic Republic of Congo (DRC) is one of the poorest countries in the world, ranking 176th out of 188 countries in the 2015 human development report. Child poverty is widespread, particularly in conflict-affected and hard-to reach areas. According to a recent UNICEF study, 80 percent of children aged zero to 15 years old experience at least two major child rights deprivations. Despite sustained growth in recent years, the size of DRC’s economy remains far too small to provide enough government revenue to meet the basic needs of the population, children in particular. Since 2016, political instability, the persistence of conflicts in Eastern DRC and a sharp fall in global commodity prices have been aggravating factors.

DRC is one of the over 190 countries and territories around the World where UNICEF works to overcome the obstacles that poverty, violence, disease and discrimination place in a child’s path.

The Ministry of Health in the Democratic Republic of Congo declared the 10th Ebola outbreak in the country on 1 August 2018 in North Kivu and Ituri provinces, in the east of the country, a region with high population displacement due to armed and communal conflict. This latest Ebola incident follows the ninth outbreak in the Equateur province which happened between May and July 2018. As of December 2018, more than 450 cases have been reported across 11 health zones in the two affected provinces of North Kivu and Ituri.

UNICEF DRC is working closely with the government and local partners to respond to the epidemic.  The Joint Response Plan by the Government and partners is currently being coordinated from Beni in North Kivu and supported by 5 operational coordination hubs. UNICEF is accountable for programme interventions in Communication, WASH, Psychosocial Care and Child Protection as well as Nutrition and Education. The response in these programme areas includes engagement at community level and requires deployment of UNICEF staff to ensure quality delivery.

How can you make a difference to UNICEF in DRC?

Purpose of the job

UNICEF is seeking to hire an Operations Specialist for its Butembo Office in Nord Kivu to support operations and programmes in the region as part of UNICEF’s Ebola Response. The successful candidate will manage and oversee the operational functions for the office (i.e., finance, accounts, administration, supply, IT), in support of Ebola response. a

Your Specific Responsibilities, Duties and Tasks and Your Expected Key Results

The Operations Specialist will supervise a group of professional and support staff to manage and deliver operational support for programme management and administration, in the following manner:

  • Certifies and confirms operational transactions through the interpretation and determination of applicable policies, procedures, rules and regulations, operational adherence to international public sector accounting standards i.e. IPSAS (e.g., bank accounts, disbursements within authorized limits, contractual agreements, personnel administration, purchase of supplies and equipment). Approves operational transactions within established limits.
  • Advises and recommends to the Operations Manager (Goma/Beni) and the Chief of Operations (Kinshasa) when deviation from rules and regulations may be required and proposes strategic advice and alternative solutions to meet office objectives.
  • Monitors compliance with all the operational systems and procedures on day-to-day issues. Establishes a relevant internal control framework, safeguarding financial and operational resources. Improves business processes and ensures accuracy, promptness and appropriateness of information, and reports to the Operations Manager.
  • Participates in the Ebola response programme strategy, development, planning and preview/review meetings to identify, in consultation with the Operations Manager, staffing and administrative operational requirements in all zonal and sub-offices including IT/Telecoms. 
  • Arranges, in coordination with the Operations Manager, with the provincial and local government authorities and other UN agencies, all operational facilities and common services (e.g. travel, customs, visas, protocol, security and accommodation). Builds and strengthens external and internal relations, coordination and consultation initiatives for operations at the zonal level.
  • Initiates with UNICEF Kinshasa and participates in the recruitment of staff in an appropriate and timely manner. Provides staff induction and orientation regarding all operational areas, with a commitment to a strong and healthy culture of ethics.  Also provides counseling on personnel-related issues, including career development.
  • Participates in the timely planning and acquisition of supplies during the programme review process in consultation with the Operations Manager. Acquires all expendable and non-expendable properties (administrative and/or programme supplies), ensuring that procurement is made according to the organization’s rules, regulations and procedures. Ensures administrative support in its delivery, monitoring, control and inventory.

To qualify as an advocate for every child you will have…

  • Advanced university degree in at least one of the following: Finance, Accounting, Business Administration, Management or a related field. A Bachelor degree in combination with at least two additional years of relevant work experience may be accepted in lieu of an advanced university degree.
  • Minimum  of five years of progressively responsible professional work experience in HR, financial management and office administration.
  • Fluency in French and a good command of English required. Knowledge of the local working language (Swahili of the duty station is an asset.

For every child, you demonstrate…

  • Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
  • Proven ability to conceptualize, plan and execute ideas.
  • Ability to express clearly and concisely ideas and concepts in written and oral form.
  • Ability to supervise professional and support staff.
  • Proven skills in management and administration.
  • Proven ability to plan, manage and monitor the effective use and safekeeping of fixed assets and financial resources.
  • Good analytical and negotiating skills.
  • Ability to organize and implement training.
  • Computer skills, including internet navigation, and various office applications.
  • Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.

UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds to apply.

Competency Profile

i)   Core Values (Required)

  • Commitment
  • Diversity and Inclusion
  • Integrity

ii)  Core Competencies (Required)

  • Communication [II]
  • Drive for Result  [II]
  • Working With People [II]

iii)  Functional Competencies (Required)

  • Leading and Supervising [II)
  • Formulating Strategies and Concepts [II] 
  • Analyzing [II]
  • Applying Technical Expertise [II] 
  • Planning and Organizing [III]

Advertised: 12 Feb 2019 W. Central Africa Standard Time
Applications close: 18 Feb 2019 11:55 PM W. Central Africa Standard Time

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